1. Preliminary Overall Planning

Establish a Special Relocation Team
Define the overall person in charge, department coordinators, safety officers, and administrative executives to ensure unified command and division of labor, avoiding mismanagement and omissions.
Develop a Detailed Relocation Plan
Determine the date and time of relocation, preferably during holidays, weekends, or off-peak business hours to minimize the impact on production, operations, and customer service.
Draw floor plans of the old and new sites, mark offices, production areas, warehouses, equipment rooms, meeting rooms, and equipment locations, and plan the layout in advance.
Create a schedule and task list to clarify deadlines and responsible persons for packing, disassembly, transportation, installation, and debugging.
Internal and External Notifications
Internal: Issue a relocation notice to all employees, clarify the new address, transportation, commuting arrangements, and on-duty system during the move.
External: Formally inform customers, partners, suppliers, banks, and tax authorities of the address change, and update the official website, maps, and promotional materials.
Coordinate with telecom, network, utilities, property, and courier services to handle disconnection, relocation, installation, and transfer to ensure full service at the new site.
Materials and Service Provider Preparation
Purchase packing materials: cartons, labels, tape, bubble wrap, stretch film, shockproof cotton, markers, etc.
Choose a moving method: self-moving or a qualified professional relocation company, clarify quotation, insurance, liability, and process.
Prepare moving equipment: trolleys, pallets, ropes, lifting tools to ensure safe transport of large and heavy items.

2. Asset Inventory and Classified Packing

Comprehensive Inventory Check
Register fixed assets, office equipment, production equipment, tools, documents, and materials one by one, create a relocation list, and clarify quantity, status, and responsible persons.
Dispose of waste, expired, and idle items, destroy confidential documents and scrap equipment in compliance to reduce unnecessary moving and costs.
Standardized Classified Packing
Documents & Archives: Pack by category, mark department, content, and confidentiality level; escort important materials personally to prevent loss or leakage.
Electronic Equipment: Back up data for computers, servers, printers, etc., store cables properly, and use shockproof packing.
Furniture: Disassemble removable furniture, seal and label parts separately to avoid loss.
Equipment & Instruments: Use original or professional shockproof packing for precision instruments, mark “Fragile”, “This Side Up”, “Keep Dry”.
Warehouse Materials: Pack by category and batch, protect against moisture and dust, fix large and heavy items separately.
Unified Labeling Management
Number all boxes and mark “Department + Name + Quantity + Location” for easy tracking, checking, and positioning to improve efficiency.

3. On-site Setup and Operation Restoration at New Premises

Positioning and Environment Arrangement
Place furniture, equipment, documents, and materials accurately according to the floor plan; clean and organize public areas, corridors, restrooms to create a tidy environment.
Equipment Installation and System Debugging
Professionals install and debug network, telephone, monitoring, servers, and printers to ensure normal communication and system operation.
Install, calibrate, and test production equipment and professional instruments to confirm normal use.
Document and Material Placement
Each department places documents and office supplies in place, sorts files, and restores daily order; check inventory and replenish missing items.

4. Follow-up and Full Operation Restoration

Comprehensive Address Update
Complete address changes for business licenses, trademarks, and certificates; update official website, mini-programs, maps, promotional materials, and business cards.
Relocation Review and Asset Verification
Summarize the entire relocation process, check asset records, handle scrap, maintenance, and replenishment, and form complete records.
Full Normal Operation
Employees take positions, business processes resume, and customer communication is smooth to restore efficient operation as soon as possible.